Voxlog — Privacy Policy

Article 1 (Purpose)

This Policy sets forth the information handled by the Application, the places in which such information is stored and processed, the extent to which any such information is made available to the Developer or to any third party, and the means available to the User with respect to such information.

Article 2 (Definitions)

In this Policy, the following terms shall have the meanings set forth below:

• (a) "User" means any person who installs or uses the Application;
• (b) "Recordings" means the audio the User records with the Application on an iPhone or an Apple Watch, or imports from an export of the Application;
• (c) "Content" means the Recordings together with their transcripts, speaker labels and titles, the stories and answers the Application writes from them, and the searches and questions the User enters; and
• (d) "User Data" means the Content and the settings of the Application.

Article 3 (Information Collected)

The Application does not require or offer a user account, contains no advertising and no purchases, and does not track the User across applications or websites.

User Data is stored and processed on the devices of the User only. It is never transmitted to the Developer or to any third party by the Application, and the Developer has no access to it.

In order to improve the Application, the Developer collects information on how the User interacts with the Application, such as the screens viewed and the features used, through Google Analytics for Firebase, a service provided by Google, together with an identifier that Google Analytics generates for each installation of the Application. Such information does not include User Data.

Where the Application stops unexpectedly, it sends a crash report to Firebase Crashlytics, a service provided by Google, the next time it is opened. A crash report contains the state of the Application and of the device at the time of the crash, such as the part of the Application that was running, the model and operating system version of the device, the available memory and storage, and the version of the Application, together with an identifier that Firebase Crashlytics generates for each installation of the Application. A crash report does not include User Data, and the Developer uses it solely to find and correct defects of the Application.

Article 4 (Processing on the Device)

Transcription is carried out on the iPhone by the speech recognition of the operating system. Where the language concerned is not yet available on the device, the operating system downloads it from Apple; the download contains no User Data.

Telling speakers apart within a Recording is carried out on the iPhone. The model used for that purpose is downloaded once from Hugging Face, a third-party file host, which receives the request for the model file but no User Data. Speakers are labelled within each Recording only: the Application keeps no voiceprint and does not recognise any person across Recordings.

Stories of the day and answers to the questions of the User are written on the iPhone by the on-device model of Apple Intelligence, where the device supports it and the User has turned it on. The Application sends no Content to any server for that purpose.

Recordings made on an Apple Watch are transferred to the paired iPhone of the User directly by the operating system, and are removed from the watch once the iPhone has confirmed that they arrived intact.

Article 5 (Access to Functions of the Device)

The Application uses the following functions of the device only for the purpose stated:

• (a) Microphone: the microphone is used only while a recording that the User has started is in progress, on the iPhone or on the Apple Watch. The Application never starts a recording by itself, and while it records, the operating system and the Application show that it is recording. A long recording continues in the background, with the screen locked, until the User stops it or the time the User has set.
• (b) Notifications: reminders, such as a reminder to resume a recording that was interrupted or a reminder of the same day in an earlier year, are scheduled on the device and delivered by the operating system; no reminder is sent through any server.
• (c) Biometric authentication: where the User turns on the lock of the Application, the Application asks the operating system to verify the User by face or by the passcode of the device. The verification is carried out by the operating system, and the Application receives only whether it succeeded.
• (d) Files: the Application reads a file only where the User chooses one to import, and writes an export only to the destination the User chooses.

The Application does not use the location of the device, the contacts, the photographs or the calendar of the User, or any health or fitness data.

Article 6 (Other People's Voices)

A Recording may contain the voices of people other than the User. Such Recordings are handled in the same way as any other User Data: they stay on the devices of the User and are not made available to the Developer or to any third party. The User is responsible for recording other people only where the law and their consent allow it.

Article 7 (Storage, Backup and Export)

User Data is stored on the iPhone of the User, in the storage of the Application. Recordings made on an Apple Watch are kept on the watch only until they have been transferred to the iPhone. Widgets and complications of the Application read from the device the state they display.

The Application does not synchronise User Data through any cloud service. Where the User has turned on a backup of the iPhone to iCloud or to a computer, the operating system includes the data of the Application in that backup, which is held under the terms between the User and Apple and is not accessible to the Developer.

The User may export all User Data, namely the audio, the transcripts and the stories, to a single file at any time. Such a file is created on the device and is sent only to the destination the User chooses.

Article 8 (Feedback)

Where the User chooses to send feedback from the settings of the Application, the Application sends to the feedback service of the Developer the message the User writes, together with the model of the device.

Such information is sent only when the User chooses to send it, and contains no Recording, no other Content and no identifier of the User or of the device. The Developer uses it solely to read the feedback and to improve the Application.

Article 9 (Children)

The Application is not directed to children, and the Developer does not knowingly collect information from children.

Article 10 (Deletion of Information)

The User may delete any Recording within the Application, which deletes its audio, its transcript and the sentences of any story that cite it. The User may also exclude a Recording from the stories and answers the Application writes. The uninstallation of the Application deletes all data stored by the Application on the device of the User.

As the Developer holds no User Data, the Developer is unable to delete, restore or provide any User Data on request.

Article 11 (Amendment of this Policy)

The Developer may amend this Policy from time to time. In the event of any such amendment, the Developer shall revise the date of last update indicated at the top of this page.

Article 12 (Contact)

Inquiries concerning this Policy shall be directed to the Developer at support@shosin-labs.com.